Generally speaking, We Love X GmbH collects information that you have voluntarily provided to us, or information that we have collected from you, either independently or by engaging with third parties (such as a data analytics provider) that collect it from you on our behalf. This happens in cases where we use or deploy third party tracking technology, or where we otherwise give these third parties access to our technology. So where we describe below in Section 4 (Information We Collect from You) the ways in which we collect information from you, you acknowledge that such collection may also be carried out by third parties.
“Personal Information” means information that may be used, either alone or in combination with other information, to personally identify an individual, such as a first and last name, an email address, phone number, a home or other physical address, and other contact information.
“Anonymous Information” means information which is not Personal Information, such as aggregated information.
1 | WEBSITE
2 | DATA PROTECTION OFFICER
Should you have any questions about our data protection measures, the processing of your data or the protection of your rights as a data subject, you can contact us and our data protection officer as follows:
External Data Protection Officer
represented by Prof. Dr. Christoph Bauer
Große Bleichen 21, 20354 Hamburg
If you have any questions or concerns regarding your information, please contact firstname.lastname@example.org.
If you wish to communicate directly with our data protection officer (because you have a particularly sensitive matter for example), please contact them by post, as communication by e-mail could always have security gaps. Please state in your request that your concern relates to the company We Love X GmbH.
3 | CONSENT AND MODIFICATION
4 | INFORMATION YOU PROVIDE TO US
Currently, we require you to provide us with certain types of Personal Information in order to use the Site and benefit from some of its features. Here are some examples:
3.1 | Job Application. If you apply for a job with on or via the Site, we will require you (or in some cases, may just give you the option) to provide certain Personal Information, such as your name and email address.
3.2 | ‘Contact Us’. If you send us a ‘Contact Us’ (or similar) request, whether by submitting an online form that we make available, by sending an email to an email address that we display, by using a feedback or reporting feature, or by other means, you may be required to provide us with certain Personal Information, such as your name and email address.
3.3 | Blogs, Newsletters, Surveys and Promotions. The Site contains a blog forum displaying information about We Love X GmbH and its products and services. The Site may also offer you the opportunity to subscribe to newsletters and participate in surveys and other promotional activities. In each of the foregoing cases, your interaction (such as responding on the blog forum, subscribing to a newsletter, or participating in a survey) may require you to provide certain Personal Information such as your name and email address.
5 | INFORMATION WE COLLECT FROM YOU
We collect and process the Personal Information referred to above based, where applicable, on your consent, where the processing is necessary for the performance of a contract between you and We Love X GmbH or where the processing is necessary for the purpose of fulfilling a legitimate interest pursued by us.
4.1. If we associate Non-personal Information with Personal Information, we will treat such information as Personal information. We collect Personal Information and Anonymous Information from you in the following ways:
4.2. Log Files; Device and Usage Data. We collect information through server log files, but also by deploying tracking technologies within the Site. We do this to analyze trends, track user movement around the Site, gather demographic information, and to generally collect information that we may find insightful or helpful. The type of information collected may include information that is considered as Personal Information in certain jurisdictions, such as (but is not limited to) internet protocol (IP) addresses, MAC address, phone number, and Anonymous Information such as device type, browser type, operating system type, type of browser, Internet Service Provider (ISP), date/time stamp of Site use, referring/exit pages, and clicked pages. For example, the Site uses Google Analytics, more information on which you can find here: https://www.google.com/intl/en/policies/privacy/partners/.
Setting and storing cookies
Cookies may be set either by the website you are visiting (“first party cookies”) or by third party websites who run content on the website you are viewing (“third party cookies”). They may be stored either for the duration of your visit to the Website or for repeat visits.
Different types of cookies
There are four main types of cookie:
(i)Strictly Necessary Cookies: These cookies are essential to enable you to login, navigate around and use the features of a website, or to provide a service requested by you, for example by remembering items you have placed in an online shopping basket. We do not need to obtain your consent in order to use these cookies.
(ii)Functionality Cookies: These cookies allow the website to remember choices you make (such as your user name, language, or the region you are in) and provide enhanced, more personal features. For instance, a website may be able to provide you with local weather reports or traffic news by using a cookie to store information about the region in which you are currently located, remember changes you have made to text size, fonts, and other parts of web pages that you can customize, and provide services you have asked for such as watching a video or commenting on a blog. The information these cookies collect remains anonymous and they cannot track your browsing activity on other websites.
(iii)Performance cookies: These cookies collect information about how you use a website, for example which pages you go to most often, and record difficulties you may experience while using the Website, for example error messages. All information collected by these cookies is aggregated and therefore anonymous. It is only used to improve the efficiency of the website.
(iv)Targeting Cookies or advertising Cookies: These cookies are used to deliver advertisements tailored to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of the advertising campaign. They are usually placed by advertising networks with the website operator’s permission. They remember that you have visited a website and this information is shared with other organizations such as advertisers. Quite often targeting or advertising cookies will be linked to site functionality provided by the other organization. For more information about online behavioral advertising cookies and online privacy, please see the guide produced by the internet advertising industry available at www.youronlinechoices.com.
You will also have the option of turning off third party targeting/advertising cookies each time you see an advertisement that has been personalized to you.
For more information please visit: www.youradchoices.com
Most modern web browsers will provide you with some general information about cookies, enable you to see what cookies you’ve got, allow you to delete them all or on an individual basis, and enable you block or allow cookies for all websites or individually selected websites. You can also normally turn off third party advertising cookies separately.
Please note that if you adjust your cookie settings via your web browser then, unless you delete or block each cookie individually, the changes will apply to all websites that you visit – not just our websites. You will also need to adjust your cookies on a browser-by-browser basis.
Information about cookies is usually found in the “Help” section of the web browser. Below are some links to the “Help” sections of some commonly used web browsers:
Internet Explorer – http://support.microsoft.com/kb/196955
Google Android – http://support.google.com/android/?hl=en
Safari – http://www.apple.com/support/safari/
Turning off third party cookies
You can turn off the third party targeting/advertising cookies described in the cookie table above by visiting the following link:
Note that the third party listed above may need to set a cookie in order to remember that their targeting/advertising cookies should not be assigned to you in the future. If you change or delete your browser’s cookie file, or change or upgrade your browser or device, then you might need to opt out again
6 | THE WAY WE USE PERSONAL INFORMATION
AND WHO IS THE PERSONAL INFORMATION SHARED WITH
5.1. To Generally Provide You With the Site. We will use your Personal Information to: (a) administer and provide the Site to you; (b) further develop and generally improve the Site; (c) send you updates, promotions, offerings, or other news of/about the Site or We Love X GmbH; (d) respond to communications with you, including but not limited to job applications; (e) identify or authenticate your access and use of the Site; and/or (f) send you advertisements or other third party marketing content.
5.2. Transfer To Affiliates. We may transfer your Personal Information to our affiliated entities for the purpose of storing such information on our behalf, or for other processing needs.
5.3. Third Parties. We share your Personal Information with our trusted third parties providers for the following purposes:
- Data Storage and Security Platforms – We use third party cloud and storage services to store and retain your Information;
- Providing you with our service, including the Site and accompanying customer support
- Performing research, technical diagnostics or analytics;
- Sending emails and updates
- Responding to your job applications;
Please note that our affiliates or other third parties that receive Personal Information from us may be located outside the EEA (countries that are members of the European Economic Area). In such cases we will transfer your data only to such countries as approved by the European Commission as providing adequate level of data protection, or enter into legal agreements (such as Privacy Shield) ensuring an adequate level of data protection.
5.4. Enforcement. We may share your Personal Information with any third party if we believe that disclosure of such information is helpful or reasonably necessary to: (a) comply with any applicable law, regulation, legal process, or governmental request; (b) enforce the Website TOU, including investigations of potential violations thereof; (c) detect, prevent, or otherwise address fraud or security issues; and/or (d) protect against harm to the rights, property or safety of We Love X GmbH, our users, yourself or the public.
7 | PUBLICLY AVAILABLE INFORMATION
Any content that you make publicly available on or via the Site will be publicly available to other users of the Site. If you actively or passively allow your contact information to be public, you may receive unsolicited messages or activity from other users of the Site. We therefore encourage you only to post information that you are sure you want to be publicly accessible.
8 | RETENTION, ACCESS AND ACCURACY; DELETION
We will retain your personal information for as long as necessary to provide our services, and as necessary to comply with our legal obligations, resolve disputes, and enforce our policies. Retention periods will be determined taking into account the type of information that is collected and the purpose for which it is collected, bearing in mind the requirements applicable to the situation and the need to destroy outdated, unused information at the earliest reasonable time.
We may rectify, replenish or remove incomplete or inaccurate information, at any time and at our own discretion.
If you would like to delete or correct any of your Personal Information that we may be storing, there may be tools that we make available on the Site. Otherwise, please contact us at email@example.com to request deletion. Processing of your request may take up to 30 days.
9 | EU DATA SUBJECT RIGHTS
Access the Personal Information that we keep about you. We will need to ask you to provide us certain credentials to make sure that you are who you claim you are. If you find that the Personal Information is not accurate, complete or updated, then please provide us the necessary information to correct it.
Contact us if you want to withdraw your consent to the processing of your Personal Information (as such processing is based on your consent). Exercising this right will not affect the lawfulness of processing based on consent before its withdrawal.
Object to the processing of your Personal Information for direct marketing purposes, in case your Personal Information used for such purpose.
Have a right to lodge a complaint with a data protection supervisory authority.
Please note that these are not absolute, and may be subject to our own legitimate interests and regulatory requirements.
Canada. If you are a resident of Canada, you are permitted to request certain information regarding our disclosure of Personal Information to third parties for their direct marketing purposes, where applicable. To make such a request, please send an email to firstname.lastname@example.org.
If otherwise you have any question about your Personal Information you may contact our privacy compliance team at: email@example.com.
10 | OPT-OUT
You may choose not to receive future promotional, advertising, or other Site-related emails from us by selecting an unsubscribe link at the bottom of each email that we send. Please note that even if you opt out of receiving such emails, we may still send you administrative emails to facilitate your use of the Site.
11 | LINKS TO AND INTERACTION WITH THIRD PARTY PRODUCTS
12 | CHILDREN’S PRIVACY
The Site is not designed to attract children under the age of 13. Accordingly, we do not intend to collect Personal Information from anyone we know to be under 13. If we learn that we have collected Personal Information from a child under 13, we will use commercially reasonable efforts to delete that information as quickly as possible. If you believe that we might have any such information, please contact us at firstname.lastname@example.org
13 | SECURITY
We use administrative, physical and technical safeguards to protect Personal Information. However, no method of transmission over the Internet, or method of electronic storage, is 100% secure. Therefore, while we try to use reasonably acceptable means to protect your Personal Information, we cannot guarantee its absolute security or confidentiality. If you have any questions about security on the Site, you can contact us at email@example.com
14 | HOW TO CONTACT US
If you have any general questions about the Site or the information we collect about you and how we use it, you can contact us at firstname.lastname@example.org
We Love X GmbH
Rudower Chaussee 29
Last updated: 06/10/ 2019